pta Executive Board

2019 - 2020

Executive Committee Roles and Responsibilities

President

  • Attend all monthly PTA meetings
  • Preside over all meetings of local PTA, board of directors, and executive committee
  • Coordinate work of officers and committees
  • Be a member ex officio of all committees except the nominating committee
  • Review bank statements monthly and initial
  • Represent the PTA at all council meetings or send an alternate
  • Work with Meadow Hall administration to advocate for parents and teachers
  • Send out monthly PTA agendas
  • Work with treasurer to create and present the annual budget
  • Work with treasurer and VP programs to create and present the annual budget and schedule annual audit (accounts examined at the close of the fiscal year and upon change of treasurer by auditing committee of not less than (3) persons who shall sign a statement when satisfied that the treasurer’s annual report is correct)
  • Oversee and/or support the following committees/events: Night Out Fundraisers, Staff Appreciation, Membership, and ICB Reservations
  • Oversee PTA membership drives such as Back to School Night, Kindergarten Orientation, and the Ice Cream Social

VP Programs

  • Attend all monthly PTA meetings
  • Oversee all programs and fundraisers for the school
  • Recruit, train and oversee chairs for the different programs and fundraisers
  • Make sure to meet budget requirement for each event and fundraiser
  • Assist in recruiting volunteers
  • Oversee the annual book fair
  • Research and get approval for fundraisers each school year
  • Research and get approval for PTA sponsored events, such as Spring Picnic, Pizza Bingo
  • Oversee and/or support the following committees/events: Book Fair, Afterschool Activities (Big Learning Programs), Pizza Bingo, Talent Show, Fun Run, Spring Picnic

VP Administration

  • Attend all monthly PTA meetings
  • Provide support to president
  • Perform duties of the president in the absence or inability of that officer to serve
  • Offer self-nomination as president for the following year if the current president cannot serve
  • Oversee charitable and outreach programs (examples: Paper Bridges, Spring Fling Dance with Twinbrook Rec Center, etc.)
  • Oversee and/or support the following committees/events: Science Fair, Cultural Arts, Spirit Wear, Field Day, NAACP Parent Rep, Family Culture Night, SGA, Special Needs Liaison

Treasurer

  • Attend all monthly PTA meetings
  • Have custody of all funds of the PTA
  • Create and get approval for annual budget
  • Manage annual budget and report at every meeting
  • Write and distribute reimbursements
  • Work with administration to distribute class and teacher allocations on schedule
  • Work File annual taxes, maintain insurance policy, and keep in compliance with state and federal filings. Report all filings to MD PTA.
  • Pay membership dues to MD PTA and MCCPTA throughout the school year.
  • Keep board up to date on PTA treasury rules and regulations
  • Oversee and/or support the following committees/events: Loyalty Programs, Box Tops, Blue Envelope Fundraiser

Secretary

  • Attend all monthly PTA meetings
  • Record minutes of all meetings including general membership, board of directors, and executive committee
  • Distribute (and post on website) monthly general membership meeting minutes for approval at general membership meetings and be prepared to read them from the previous meeting
  • Send reminders for all PTA meetings
  • Keep PTA records such as bylaws and minutes for past meetings
  • Create and maintain PTA calendar
  • Oversee and/or support the following committees/events: Directory, Website, Social Media, Bulletin Board, School Marquee, Email Listserv, Spanish Translator, and Communications Liaison

MCCPTA Delegate

  • Attend MCCPTA Delegate meetings
  • Report back to PTA at monthly meetings